Of course, finding a place for a destination wedding is crucial but planning a destination wedding is a very tedious task requiring meticulous planning! The trend of having a destination wedding has been in like forever and couples surely aren’t getting over it anytime soon. The wedding automatically becomes more fun and exciting when it is a destination wedding. Well, who does not want a destination wedding like Virushka or DeepVeer in Italy?
Image Source: Dark Cup Productions, The Wedding Story
Before you really consider a destination wedding and start planning one, you must ask yourself why do you really want a destination wedding? Is it because you want it to be an intimate affair, or you are looking to get married at an exotic location. This will help you make the right decision about many aspects of planning a destination wedding, like location, number of guests, hiring a planner and many more!
Planning a destination wedding is basically planning a vacay for your guests! Don’t you agree? But chill out guys, these steps will help you plan the perfect destination wedding!
Note Down These Things To Keep In Mind While Planning A Destination Wedding –
1. Choice Of Location and Venue
Let us tell you that picking the perfect location is everything. You will have a variety of locations in your mind but you also need to think about your budget and also what kind of wedding would you prefer? In the hills, at the beach or a royal wedding or an international destination? Once your location is sorted, the other important task is finding the right venue. Make sure you have checked the weather forecast for the chosen destination on your wedding date a hundred times. You sure don’t want your guests to crib because of the weather conditions.
Image Source: Cinelove Productions
You must check out Best International Destination Wedding Places To Consider.
Also check out, 9 Picturesque Wedding Destinations In India!
2. Send Your Save The Dates In Advance!
When you are planning a destination wedding, you must send your save the dates at least 4 to 5 months prior to the wedding date. This will allow your friends and family ample time to plan, make travel arrangements and clear their schedule accordingly.
ShaadiWish Tip: It is advisable that you include some specific details on the location and number of days as well, so your friends and family have sufficient information to plan. Additionally, it is also recommended that you inform them about the exact logistics you will be providing your guests with. This will enable them to make informed choices.
Image Source: Zack Ahmed
Make sure that the destination chosen by you is easily accessible for all your guests and the travel expense can be beared by all.
ShaadiWish Tip: Send your guests information on how to best get there and arrange travel services for them at the airport for an easy commute!
4. Hire A Wedding Planner
You will surely be in need of a wedding planner as you will have a lot on your plate to deal with. Hiring a wedding planner will reduce your work, make sure that they are well experienced in their field! Ask your planner to allocate rooms to guests before to avoid confusion and also provide them with a timeline of events!
In the case of an international destination, it is very vital to understand the experience of your planner in that country and whether they have local tie-ups there.
ShaadiWish Tip: For international destinations make sure to hire a local planner who can provide logistics support as well.
5. Visit The Venue In Advance!
This is highly recommended and you must visit your venue at least twice or thrice before your wedding to check the area, lawns, and banquets! Also, your wedding planner should be there with you to monitor everything in detail.
ShaadiWish Tip: A) Make sure that the venue is exclusively yours and no other event is happening there as it hampers the ambiance!
B) Also, check with your venue twice if they allow outside vendors in case you do not want to hire their help!
C) Your venue should have sufficient logistics support like valet and parking. The hospitality of the venue should be commendable and your guests shouldn’t be uncomfortable at any point of time.
Also, check out Questions To Ask Wedding Venues Before Booking.
6. Number Of Guests
When planning a destination wedding, the number of guests should ideally be less. It should be an intimate affair with just your close friends and family! Inviting everyone will be hell expensive for you and not a wise decision.
Image Source: The Wedding Story
Also check out, How To Simplify Your Guestlist For The Wedding?
7. No. Of Wedding Functions
It is advised to keep at least 2 functions per day and wrap up the wedding in 2 days! It is completely your duty to entertain the guests for 2 whole days and having functions will keep them busy.
8. Try Hiring Local Vendors!
If you think of having vendors from your home, keep in mind that you will have to pay for their travel and stay, as well. To avoid that, we recommend you to seek help from your wedding planner and look for vendors in that particular area!
If you plan on an overseas wedding then hire a translator so that communication is easy. Hire some good rated local decorators and caterers to cut out on necessary expenses and it is highly recommended to meet them before your wedding!
Image Source: Sidd Rishi Studio
ShaadiWish Tip: We recommend you to look for local decorators and ask them to decorate the venue in some local blooms and have some theme according to the city!
9. Accommodation for Your Guests!
Choose affordable venues and you can also book or hire AirBNB homes and villas for your guests! These will be obviously easily affordable for you.
10. Create A Wedding Website
Creating a wedding website will be helpful to you and you can mention all the details like time of the functions, maps and every minute details for your guests!
We at ShaadiWish also help you to create your own wedding website and it will only take a minute. This wedding season creates an amazing website for your relatives where they can find all the information related to your wedding. Go create yours now!
11. Choose Outfits According To Your Location!
It is very important to figure your outfits way before and according to your location. For a beach wedding, go for easy breezy and pastel outfits. Keep it light and simple! For winter weddings opt for velvet lehengas that will warm you up! Remember to try your outfits way before if you haven’t got it from a local store!
Image Source: Devika Narain & Co.
We hope these tips would be enough for you to plan your perfect destination wedding. Gear up and start prepping before it gets too late. Have any more ideas? Let us know in the comment section below.
Also, check out 10 Reasons Why Everyone Should Have A Destination Wedding.